The association was facing a dispersion of its data and wished to undergo a major digital transformation toward a centralized solution ("All-in-One"). Its critical needs were:

Technical unification: Migrating and merging two distinct environments (member data on Odoo v16 and accounting on Odoo v8) toward a single modern platform in Odoo v18.

Fluid donation management: Integrating the entire donor lifecycle, from collection on the website to the tax declaration to the Belgian State.

Financial steering: Centralizing the management and tracking of subsidies as well as information campaigns to maximize impact.

A complete Odoo solution (involving Accounting, CRM, Members, Projects, Sales, Website modules, etc.) was deployed, with very specific developments for their associative functioning:

Members & Donors Hub: Creation of a tailor-made module for volunteer management. Integration of a personalized donation widget on the website (allowing a donation to be allocated to a specific project) and implementation of a customized flow to manage recurring memberships via the standard e-shop.

Accounting & Subsidies Hub: Deployment of advanced general and analytical accounting to calculate revenues and costs per project. Implementation of a system allowing the generation of debt claims for subsidizing authorities, based on the actual cost of workers.

HR & Expenses Hub: Automated importation of SODA files (social secretariats for salary operations) with analytical breakdown. Creation of a strict 3-level validation flow for expense approval.

IT & Marketing Hub: Mailchimp integration to synchronize marketing campaigns with Odoo and configuration of a single sign-on (SSO) system to facilitate access.

Total financial mastery: The centralization of flows ended double entries, offering reliable real-time data and automated analytical accounting for a 360° vision.

Transparency regarding subsidies: Project tracking was drastically optimized. Natagora can now link and justify every hour worked and every euro spent to its corresponding subsidy.

Frictionless donor journey: Simplifying the management of donations and memberships reduced administrative burden while fostering the conversion rate of new members.

Community loyalty: The implementation of a modern and intuitive member portal gave more autonomy to members, strengthening their sense of belonging and engagement.