Office Manager

Louvain-La-Neuve, Belgique


Idealis Consulting is a team that designs, develops, integrates and supports your ODOO solutions in order to make our customers more productive, responsive and profitable. 

Our mission is to support the companies's growth and guarantee their digital transformation thanks to Odoo. We offer an adequate solution for every business problem they have to face. Our mission is to get them close to where their Ideal IS. Our consultants will accompany them throughout their projects by offering them an ERP solution adapted to their needs during all their projects.

We help them whatever the sector. Moreover, our consultants have developed vertical solutions that meet the specificities of certain sectors. Avoid the cost of extreme customization and benefit from a quick implementation like Smart Biotech, Business Center, E-Commerce, Talent Management HR, Food Delivery and much more to come. 

As a services company, Idealis Consulting knows that human capital has a very high value. Every wish of our employees about their career opportunities is being considered with the highest interest. 

To expand our team we are looking for an Office Manager.


As an Office Manager your responsabilities will be as follows:

  • Manage and negotiate contracts with office suppliers & service providers

  • Carry out regular checks of inventory and office condition to identify any areas where improvement is needed

  • Build, maintain and manage successful relationships with suppliers (e.g. cleaning, catering, ...) and building management, scheduling repairs and preventative maintenance

  • Manage access Badges

  • Organize meetings, training and/or events in Belgium and abroad in order to effectively support the management

  • Welcome visitors/deliveries and answer phone calls, manage the mail in general

  • Invoicing in liaison with the Accounting team

  • Responsible of the fleet management (contact with leasing companies, insurers, .managing fuel cards, follow-up of accidents, updating of data in the system, ...)

  • Manage insurances: Health Care and group insurance
  • Handle administrative tasks (scanning, printing, archiving, ...)


  • An employment contract for an indefinite period with numerous benefits
  • A pleasant work environment and a great atmosphere at work
  • A flexible schedule
  • An attentive management that listens to its employees
  • Varied and challenging missions


  • Bachelor in an administrative branch

  • At least 3 years of experience in a similar position

  • Fluent in French and Dutch and good knowledge in English

  • Good knowledge of IT tools (Excel, Word, Powerpoint, ...)

  • Excellent spelling

  • Well organized and rigorous

  • Ability to work in autonomy

  • Team player and good communication skills